Benson Hall Executive Assistant

NOTE: This job listing has closed. As of June 10, 2013, we are no longer seeking applicants.

Position Summary:  The individual selected for this position will…

  • Serve as executive assistant and receptionist for Benson Hall
  • Report and provide administrative support to the Vice President for Admissions and Marketing 

Qualifications: Some college required, bachelor’s degree preferred.  Minimum two years administrative work experience. Must be an active member of a Church of Christ congregation. 

Responsibility Summary:

  • Executive assistant and receptionist duties in Benson Hall (housing the President and his executive team) to include:
    • Manage the daily operations of [Benson Hall], ensuring that we provide a work environment that is comfortable, full of positive energy, and teamwork
    • Answer phone calls
    • Collect and disseminate all executive team incoming mail
    • Prepare conference room spaces and lobby for visitor arrival (insure cleanliness, hospitality preparation, stock drinks, etc.)
    • Receive visitors
    • Hire and task receptionist student workers
    • Submit service requests to maintenance staff
    • Order office supplies
    • Oversee kitchen and workroom spaces
    • Conduct afternoon restroom check
    • Assist with campus events as needed
    • Assist with executive administrative tasks as needed
  • Provide administrative support to the Vice President for Admissions and Marketing to include:
    • Assist with special projects
    • Direct mail processing
    • Process petty cash, expense reports, purchase orders, credit card statements, etc.
    • Manage calendar, travel plans, etc.
    • Process physical mail and low level email response
    • Assist in editing Admissions Office student and parent print and email contact
    • Assist in editing Marketing Office publications, social media, and web content
    • Assist with Board of Trustees meeting preparation
    • Provide institutional research enrollment support

Knowledge/Skills/Abilities:

  • A positive, welcoming spirit and love of greeting people and making them feel at home
  • Flexible and open to change
  • Technical savvy, including working knowledge of Microsoft Office software (especially Word and Excel)
  • Excellent oral and written communication, organizational and time management skills
  • Ability to work effectively with different personality types and competing agendas
  • A strong identification with and support of Oklahoma Christian University's goals and mission
  • The ability and instinctive response to put the University's interests ahead of personal interest
  • Superior call handling experience; exceptional telephone etiquette and a pleasant phone voice
  • Calm and assured under pressure
  • Genuine love for all people without discrimination
  • Circumspect with sensitive information
  • Desire to make a difference, not just to earn a living
  • Team player
  • Faithful, active member of a Church of Christ congregation 

Work Conditions:

  • Standard office hours are 8:00 a.m. to 5:00 p.m.
  • Occasional attendance at evening and weekend events is required. 

Salary and Benefits:

  • Commensurate with experience and qualifications.
  • Standard University benefits:
    • Health insurance
    • 403(b) matching contributions
    • Tuition discount and other staff benefits 

Oklahoma Christian University is a private, liberal arts university affiliated with the Churches of Christ. Applicants should be active members of the Church of Christ and have a personal life that reflects the teachings, example, and love of Jesus Christ. 

Interested applicants should submit a resume and cover letter via email to Mr. Lynn Hooper, Director of Human Resources, at lynn.hooper@oc.edu

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